SON GUIDELINES

An Expert's View about Business Environment in India

Posted on: 23 Apr 2013

SON GUIDELINES FOR IMPORTERS & EXPORTERS

The Federal STANDARDS ORGANISATION OF NIGERIA Republic of SONCAP Nigeria th 28 October 2007 Guidelines for Exporters and Importers alice INTRODUCTION The Nigerian Standards Organisation of the Federal Republic of Nigeria is responsible for the preparation; adoption st and application of Standards for both imported and domestically manufactured products. As of 1 September 2005, SON have implemented the Nigerian Conformity Assessment Programme (SONCAP) to ensure that certain regulated imports comply with the approved Nigerian technical regulations i.e., Nigerian or other approved international standards prior to shipment. These technical regulations are designed to protect Nigerian consumers from unsafe and/or sub-standard products. Compliance with the SONCAP is a two-stage process. The first stage, Product Certification, is applicable only the first time that you wish to export a particular type or model of product. The resulting Product Certificate can be valid for up to three years. The second stage, SONCAP Certification, is applicable on a shipment-by-shipment basis. All Certification will be performed by your local SON Country Office (SONCO). The SONCAP Certificate is a mandatory Customs Clearance document in Nigeria and Regulated Products arriving without this document will be subject to delays and possibly denied importation. SONCAP is applicable to Regulated Products in addition to any other existing import processes such as PSI. SONCAP COMPLIANCE PROCEDURES The SONCAP compliance procedures are designed to provide maximum flexibility to exporters and importers by providing 2 possible routes for obtaining a SONCAP Certificate (SC) for their shipments of Regulated Products. The method utilized is at the Exporters’ discretion and will depend on the level of compliance they are able to demonstrate initially when applying for certification. The 2 routes are explained below: Route 1: Substantiated Declaration This route is considered appropriate for exporters of Regulated Products who can demonstrate full product compliance to the applicable Nigerian Standards/regulations in advance of the supply of the consignment from the country of export. The exporter is required to submit to the Country Office (CO) in their location, a test report, photographs of the product(s) for which the PC is being applied for and a Request for Product Certification, (RFPC). Note: Photographs submitted should be clear and cover the full image of the product including the country of origin/ manufacture and other relevant markings. Pictures of electrical products should also cover the product's rating plate Upon successful verification of the test report, a product certificate will be issued to the exporter with a maximum validity period of three years from the date of issue of the test report used for substantiating the declaration. For each subsequent individual shipment, the exporter is required to submit a completed Request for Shipment Certification and a final invoice. A SONCAP certificate will then be issued to the exporter for customs clearance. Route 2: Unsubstantiated Declaration This route is available for Exporters who cannot supply the necessary substantiating test report to qualify for Route 1. The SON Country Office should be initially contacted by the exporter to provide the location of an approved laboratory, whose testing scope covers that product. Upon a satisfactory test result, the exporter should provide the test report, photographs of the product(s) for which the PC is being applied for and request for product certification, (RFPC), to the Country Office. Note: Photographs submitted should be clear and cover the full image of the product including the country of origin/ manufacture and other relevant markings. Pictures of electrical products should also cover the product's rating plate Upon successful verification of the test reports, a product certificate will be issued to the exporter with a maximum validity period of three years from the date of issue of the test report used for substantiating the declaration. For each subsequent individual shipment, the exporter is required to submit a completed Request for Shipment Certification and a final invoice. A SONCAP certificate will then be issued to the exporter for customs clearance purposes in Nigeria. Page 1 of 4 Always refer to www.soncap.com for the latest version of these guidelines The Federal STANDARDS ORGANISATION OF NIGERIA Republic of SONCAP Nigeria th 28 October 2007 Guidelines for Exporters and Importers FREQUENTLY ASKED QUESTIONS How do I start the process for product documentation for accuracy and issue the SONCAP certification? certificate to the exporter. When you have a shipment of regulated products You are required to provide the SONCAP Certificate to destined for Nigeria, contact your nearest SON your importer for customs clearance purposes. Country Office and submit the following How much does it cost? documentation: ƒ Request for Product Certification Full details of product and SONCAP certification fees ƒ Test Report are available overleaf. If your products fall into more than one regulated Can the importer initiate this process? category, then an application must be received per category. The importer may initiate this process by completing the RFSC form and faxing it to the SONCAP What if I cannot provide a test report covering the Programme Manager. The SONCAP Programme products? Manager will then fax the form to the relevant SONCO and the exporter will then be contacted to clarify the Your products will need to be tested against the Programme processes and requirements. relevant Nigerian Technical Regulations prior to shipment by an approved laboratory. The location of a What are the products regulated under SONCAP? suitable SON laboratory capable of testing the products can be provided by your nearest SON According to a SON circular, all products/ goods Country Office. (except those regulated by the National Agency for Food and Drug Administration and Control-NAFDAC What is the product certification process? and those import prohibited/ particularly exempted) will be covered under the SONCAP programme effective Upon receipt of all required documentation, the SON th 5 September 2009. Products that are exempt from Country Office will review the test report to ensure compliance to SONCAP are listed as a separate compliance with the applicable Nigerian Technical section in this document. requirements. Following a successful verification of the test report, a Product Certificate will be issued to the exporter. How long is the product certificate valid for? The validity date stated on the product certificate will be up to three years. Please ensure that you renew your product certificate prior to the expiry date by submitting a new test report, to avoid the possibility of delays to your shipment schedules. What is the SONCAP certification process? Once you have successfully received your product certificate, please provide the following documents to our SON Country Office to facilitate the SONCAP certification process. ƒ Request for SONCAP Certification (RFSC) ƒ A copy of the final invoice ƒ A packing list covering the goods shipped ƒ Pictures of the regulated products in the consignment Please ensure that the RFSC is completed correctly with the applicable product certificate reference number provided. Our office will review the Page 2 of 4 Always refer to www.soncap.com for the latest version of these guidelines The Federal STANDARDS ORGANISATION OF NIGERIA Republic of SONCAP Nigeria th 20 October 2009 Guidelines for Exporters and Importers SONCAP FEES Product Certification SONCAP Certification Product Certification fees are related to the validity Each SONCAP Certificate will be charged at US$300 period of the Product Certificate and can be valid for up to 3 years at the request of the Exporter SONCAP Certificate Amendment Fees: US$ 100 The Product Certificate fee is based on a pro-rata fee Fees for Duplicate SONCAP Certificate: US$ 100 of US$ 18 per month. Therefore a Product Certificate which is valid for 12 months will be charged at (US$ Partial shipments 18*12) = US$ 216 The fee for SONCAP certificates issued for partials is US$ 300.00 and would apply to every SONCAP Where there is more than one model to be included on certificate issued. a Product Certificate and these models are covered in the same Test Report then there is an additional monthly fee of US$ 2 per model For all other scenarios, a quotation will be provided by the local SON Country Office upon receipt of a completed Request for Product Certification (RFPC). It should be noted that the Product Certificate fee is always subject to a minimum of US$ 216 Product Certificate amendment/ reissue fees: US$ 50 Fees for Duplicate Product Certificates: US$ 50 APPENDICES Appendix A Country Offices Appendix B SONCAP Exempted Products List Appendix C Request For Product Certification (RFPC) Appendix D Request For SONCAP Certification (RFSC) Page 3 of 4 Always refer to www.soncap.com for the latest version of these guidelines The Federal STANDARDS ORGANISATION OF NIGERIA Republic of SONCAP Nigeria th 20 October 2009 Guidelines for Exporters and Importers APPENDIX A – SONCAP COUNTRY OFFICES http://www.soncap.com/Downloads/ APPENDIX B – SONCAP EXEMPTED PRODUCT LIST http://www.soncap.com/Downloads/ APPENDIX C– REQUEST FOR PRODUCT CERTIFICATION (RFPC ) http://www.soncap.com/Downloads/ APPENDIX D- REQUEST FOR SONCAP CERTIFICATION (RFSC ) http://www.soncap.com/Downloads/ Page 4 of 4 Always refer to www.soncap.com for the latest version of these guidelines
Posted: 23 April 2013

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