Food and Agricultural Import Regulations and Standards

An Expert's View about Agriculture and Animal Husbandry in Kenya

Posted on: 18 Feb 2012

The Government of Kenya protects “sensitive” agricultural commodities and derived food products, including meat, poultry, and dairy.

THIS REPORT CONTAINS ASSESSMENTS OF COMMODITY AND TRADE ISSUES MADE BY USDA STAFF AND NOT NECESSARILY STATEMENTS OF OFFICIAL U.S. GOVERNMENT POLICY Required Report - public distribution Date: 12/30/2011 GAIN Report Number: Kenya Food and Agricultural Import Regulations and Standards - Certification 2011 FAIRS Export Certificate Report Update Approved By: Stephen Hammond Prepared By: FAS/Nairobi Staff Report Highlights: The Government of Kenya protects “sensitive” agricultural commodities and derived food products, including meat, poultry, and dairy using non-tariff barriers, such as certificates of export that must be presented by the trade-agent at the point of import into Kenya. Sections Updated: All sections. This report complements the FAIRS Country Report (2011 Kenya FAIRS Report) Section I. List of All Export Certificates Required By Government (Matrix): List of All Export Certificates Required By the GOK (Matrix) Products Title of Attestation Purpose Requesting Certificate Required on Ministry Certificate (Regulatory Agency) Almost all Certificate of Product conforms to Conformity with Ministry of food products Conformity Kenya’s standards. GOK standards Industrialization (PVoC (COC) The key elements (quality, health, (Kenya Bureau of P roduct List) (Must be undertaken in the safety and Standards (KEBS)) obtained PVoC before issuance environment) through: of COC are: Intertek PVoC a) Physical inspection Program for prior to shipment; Kenya b) Sampling, testing and Or analysis in accredited SGS PVoC laboratories; Program for c) Quality audit of Kenya production process; d) Documentary review of conformity; and e) Issuance of COC. All plant Plant Import For specific product Plant health (free Ministry of material Permit (PIP) attestation from pests and Agriculture (Kenya requirements, please diseases) Plant Health 1. PPQ Form visit the following Web Inspectorate Service 577 site: (KEPHIS)) (Phytosanitary Specific Import Certificate) Requirements Bull semen Permit to Product conforms to Animal health Ministry of Livestock Import Bull veterinary requirements (Department of Semen of Kenya - see Veterinary Services appendix 1, exhibit (DVS)) No.1 for an example Meat, meat No Objection Product conforms to Animal health and DVS products and Permit to testing requirements of food safety meat by- Import Meat Kenya - see appendix products and Meat 1, exhibit No.2 for an Products example Milk and milk No Objection Product conforms to Animal health DVS products Permit to testing requirements of and food Import Milk Kenya - see appendix safety and Milk No. 1, exhibit No.3 for Products an example Egg and egg No Objection Product conforms to Animal health DVS products Permit to veterinary requirements and food Import Egg of Kenya - see safety and Egg appendix 1, exhibit Products No.4 for an example Food, feed or Import Permit Commodity listed in Please see the National Biosafety ingredients for GM the U.S. Regulatory application included Authority (NBA) containing containing Agencies Unified in this report’s Index GMOs Products Biotechnology Website for information products – see appendix No.1, required to enable exhibit No.5 for an NBA assessment example Section II. Purpose of Specific Export Certificate(s) See table in Section I above. Section III. Specific Attestations Required on Export Certificate(s) Importer is required to get hard copies of certain certificates. Section IV. Government Certificate’s Legal Entry Requirements The table below provides legal-entry information for the abovementioned certificates. Is the T How long is Can the itle of the certificate C the certificate certificate be Does Kenya accept ertificate required at valid? applied on suppliers or entry? multiple manufacturers export shipments? declaration as proof of compliance? Yes for C products ertificate of Three months No No C subject to onformity (COC) PVoC No specific time limit -- Phytosanitary Yes No No C covers ertificate shipment period No specific Plant Import time limit -- P No No ermit Yes covers shipment period Permit to Import Shipment Bu No No ll Semen Yes period No Objection Yes Three months No No permit to import meat and meat products No Objection permit to import milk Yes Three months No No and milk products No Objection permit to import Yes Three months No No egg and egg products Import Permit for GM c ment ontaining Yes Ship No No period products Section V. Other Certification/Accreditation Requirements In addition to the above mentioned certificates, the GOK requires the original airway bill or bill of lading, order form or pro-forma invoices (weight, products specification packaging and value), packing list, and insurance documents on U.S. exports to Kenya. Appendix I. Electronic Copy or Outline of Each Export Certificate Below, please find the requirements that must be met and attested to by an official USG or State Veterinarian in a written document (certificate) that includes the veterinarian’s stamped signature. 1. PERMIT TO IMPORT BULL SEMEN MINISTRY OF LIVESTOCK DEVELOPMENT Te legrams: “VETLAB”, Kabete DEPARTMENT OF VETERINARY SERVICES, Telephone: 020 – 2067641 and 020-2700705 VETERINARY RESEARCH LABORATORIES, Fax: 020-2026212 PRIVATE BAG, E-mail: cvfokabete@yahoo.com, director@dvskabete.go.ke 00625 KANGEMI When replying, please quote: D a t e o f I s s u e : All correspondences should be addressed to: Valid Until: The Director of Veterinary Services Application No: Parcel by rail: Nairobi Station I. Veterinary Requirements 1. Certification The consignment must be accompanied by a permit and certificate signed by a Veterinary Surgeon of the Government of the Exporting Country to the effect that: (a) The District or area from which the semen is derived is free from any disease of cattle notifiable by Law to the Ministry responsible for Veterinary Administration. (b) The Bull(s) from which the semen was collected were healthy and free from diseases, which are transmitted via semen. (c) The semen was collected at an approved Artificial Insemination Center, which is under the sanitary supervision and control of a Veterinary surgeon. (d) The Center is under overall supervision of a Veterinary Administration that is responsible for routine visits to check the health and welfare of the bulls and the procedures and records at the Center at least once every six months. (e) Adequate and approved measures have been taken against introduction of Bovine Spongiform Encephalopathy in accordance with Terrestial Animal Health Code of O.I.E. 2. Bull Requirements (a) The bull(s) must have been continuously resident at the A.I. Center for the period of semen collection and in that time had not been used for natural mating. (b) The bulls were subjected to a virus identification test for Blue tongue Disease according to the Terrestrial Manual on blood samples collected at commencement and conclusion of and at least every 7 days (virus isolation test) or at least every 28 days (PCR test) during semen collection for this semen consignment with negative results. (c) The bull(s) must have been tested and shown no Campylobacter infections on both immunofluorescent and culture examination of semen and prenuptial washings before entry into an E.U approved A.I. Station. (d) The bull(s) must have been tested serologically, with negative results to Leptospira serotype prevalent in cattle in the exporting country or been injected twice with an approved drug for the treatment of Leptospirosis according to the manufacturers’ directions within three months prior to collection of this semen batch. (e) The bull(s) must have been tested for Tuberculosis with negative results within twelve months prior to the semen collection if the exporting Country is not free from Bovine Tuberculosis. (f) The bull(s) were examined for IPV/IBR virus with negative results. II. Other Requirements a. The bulls have been progeny tested with positive results. A copy of pedigree and progeny test values must be attached to Veterinary Health Certificate. b. The bulls have no genetic defects nor carriers of CVM gene. c. The Semen exporter will include 2 doses of semen for motility check using a Stereomicroscope at x 40 magnification. III. Semen Packaging and Transport (a) Each semen straw must have been identified with the name and identification number of the donor bull and the date of collection. (b) The semen must be packed hygienically and under adequate Liquid Nitrogen in containers which were cleaned and disinfected under veterinary surgeons supervision. (c) The Semen must be consigned by Air and through the fastest route possible to The Director of Veterinary Services, Private Bag Kabete, Code: 00625, KANGEMI, NAIROBI, KENYA. Details of arrival of the consignment must be communicated to the Director of Veterinary Services in good time. (d) On arrival the consignment will be detained by the Director of Veterinary Services until documents and the semen have been inspected by the Veterinarian in charge, Artificial Insemination Division – Veterinary Laboratory. If the Director of Veterinary Services is not satisfied with the fulfillment of the requirements, the semen may be ordered re-exported or destroyed at the expense of the importer. No semen shall be distributed or sold except under the Authority of a License issued by the Director of Veterinary Services and in accordance with such conditions as may be attached thereto. NB: Any person, who imports, distributes or sells bull semen without having first obtained a license to do so or who imports, distributes or sells bull semen in breach of any condition attached to his/her license is guilty of an offense. The original copy of this permit must accompany the consignment to Kenya and be presented to an officer of this Department at the airport. 2. NO OBJECTION PERMIT TO IMPORT MEAT, MEAT PRODUCTS AND MEAT BY-PRODUCTS MINISTRY OF LIVESTOCK DEVELOPMENT Te legrams: “VETLAB”, Kabete DEPARTMENT OF VETERINARY SERVICES, Telephone: 020 – 2067641 and 020-2700705 VETERINARY RESEARCH LABORATORIES, Fax: 020-2026212 PRIVATE BAG, E-mail: cvfokabete@yahoo.com, director@dvskabete.go.ke 00625 KANGEMI When replying, please quote: D a t e o f I s s u e : All correspondences should be addressed to: Valid Until: The Director of Veterinary Services Application No: Parcel by rail: Nairobi Station Requirements for Meat, Meat Products and Meat By-Products (Issued under meat Control (Imported Meat and Meat Products) Regulations, 1997) 1. (i) The slaughterhouses(s) where the meat animals were slaughtered is approved and designated as Export Slaughterhouse(s) by the highest Veterinary authorities of the country of origin and have a control/establishment number and are under constant supervision by the same authorities. (ii) The Processing plants where the meat and meat products is packed, labelled and loaded and which are outside the Export slaughterhouses, are designated as export plants by the highest Veterinary Authorities of country of origin, and have a control establishment number and are under constant supervision by the competent authority. (iii) The slaughtering, dressing, handling, packing, loading of the meat was done under the most proper hygiene conditions in accordance with the basic sanitary rules and regulations of the Recommended International Code of Hygienic practices of fresh meat CAC/RCP 11-1976, Rev.1 (1993) in Codex Alimentarius Vol. (1994). (iv) The meat and meat products do not contain foreign substances or chemical residues in concentrations injurious to human health. (v) The animals of which the meat was derived were drawn from regions or farms known to be free for at least 6 months from all the infectious and contagious diseases particularly Foot and Mouth Disease, Anthrax, Rabies, Brucellosis, Scrapie, Swine Fever and Atrophic Rhinitis. (vi) The animals from which the meat was derived were subjected to thorough ante mortem and post mortem inspection by official Veterinarian and found to be free from symptoms of all contagious and infectious disease/lesions, particularly those referred to in paragraph (v) and that having been unconditionally passed were found sound, wholesome and fit for human consumption. (vii) The meat inspection procedures and hygiene practices are in accordance with the “code of practice for the ante mortem judgment of slaughter animals and meat” of FAO/WHO Codex Alimentarius Commission ALINORM 85/32). (viii) The animals from which the meat, meat products, and meat by-products was derived originated from the country of origin. 2. The meat/meat products shall be transported directly from the country of origin to Kenya without any trans-shipment. 3. The meat/meat products shall be transported from the country of origin to the importers’ cold stores by means that conform to the rules and regulations of the Meat Control (Transport of Meat Regulations) of Kenya. 4. Every consignment must be accompanied by a Veterinary health certificate, indicating the number of the designated export slaughterhouse or processing plant the meat was processed. 5. Permits are issued valid for one consignment only and must be presented to the Veterinary Officer at the port of entry into Kenya. Note that the process can only be started by an application from the importer and issue of a no-objection permit with these requirements, upon approval of the application by our relevant authorities, on a case-by- case basis. When more conditions such as risk analysis are considered, the same shall be required. 3. NO OBJECTION PERMIT TO IMPORT MILK AND MILK PRODUCTS MINISTRY OF LIVESTOCK DEVELOPMENT Te legrams: “VETLAB”, Kabete DEPARTMENT OF VETERINARY SERVICES, Telephone: 020 – 2067641 and 020-2700705 VETERINARY RESEARCH LABORATORIES, Fax: 020-2026212 PRIVATE BAG, E-mail: cvfokabete@yahoo.com, director@dvskabete.go.ke 00625 KANGEMI When replying, please quote: D a t e o f I s s u e : All correspondences should be addressed to: Valid Until: The Director of Veterinary Services Application No: Parcel by rail: Nairobi Station Requirements for Milk and Milk Products 1. The area within a 10 Kms radius of the farms of origin has been free from any disease to which cattle are susceptible and which are notifiable to the Veterinary Authorities of the country of origin for the previous three months. 2. There has been no outbreak of Foot and Mouth Disease, Lumpy Skin or Contagious Bovine Pleuropneumonia within 50km of the farms of origin within the previous three months. 3. There has been no Foot and Mouth Disease Types SATI, SAT3 or ASIA 1 or Rinderpest or Vesicular stomatitis recorded in the country of origin within the previous four years. 4. That the milk or milk products originate from animals that have passed the following tests within 30 days prior to the exports. (i) Single comparative intra-dermal Tuberculin Test for Tuberculosis applied and interpreted according to the standards of WHO/OIE/FAO (ii) Serum Agglutination Test for Brucellosis interpreted with regard to any previous vaccination according to the standards of WHO/OIE/FAO, (iii) Complement Fixation test for Johnes Disease (Paratubercullosis). 5. That the milk or milk products do not constitute any danger of introducing infectious or contagious diseases such as vibriosis, leptospirosis, Trichomoniasis, Brucellosis, Johnes Disease and Bovine Leucosis. In the case of Brucellosis, the herds have been free for 2 years and in case of Bovine Leucosis and Johnes Disease for 5 years. 6. That the milk products were prepared from raw milk derived from animals not showing clinical signs of a disease that can be transmitted through milk/milk products and that the raw milk was produced, handled and kept hygienically and subjected to preliminary qualitative tests including Resazurin test, adulteration tests, organoleptic tests etc. and found to be of good quality before processing. 7. The products were manufactured in establishments approved for the purposes of processing milk/milk products intended for export by a competent Health/Veterinary authority and are under constant supervision by the same authority. 8. The products were subjected to an initial treatment having an effect at least equivalent to that achieved by pasteurization at a temperature of at least 72ºc for at least 15 seconds so as to produce a negative reaction to the phosphatase test, followed by: - - a second heat treatment involving high temperature pasteurization, UHT or Sterilization, so as to produce a negative reaction to the peroxidase test. OR - in case of milk powder or a dry milk based product, a second heat treatment having an effect at least equivalent to that achieved by the first treatment, so as to produce a negative reaction to phosphatase test, followed by a drying process. OR - an acidification process such that the PH value is lowered and kept at below 6 for at least one hour. 9. The products do not contain any harmful additives and are unconditionally passed safe and fit for human consumption, and are permitted to circulate and be distributed in Kenya. 10. Do not contain foreign substances including toxins (microbial or otherwise) or chemical residues in concentrations injurious to health. 11. The products have not been exposed to radio-active contamination and have a radio - activity level not exceeding 21 BQ per kg calculated on CS 137. 12. The products have been processed, handled, packed, stored, and transported or shipped hygienically and all necessary precautions taken to prevent contamination and that they are sound prior to dispatch. 13. The products were subjected to necessary quality control including laboratory tests and found to be of good quality and free from pathogenic organisms including coliforms, listeria etc. 14. The products were manufactured from milk derived from animals reared within the country of origin. 15. The products are not of inferior quality than otherwise specified under the various Kenyan standards. NOTE: 1. The milk/milk products shall be consigned direct to Kenya without trans-shipment. 2. The original copy of the import permit with a certificate indicating compliance together with other required certificates shall be presented to all the relevant authorities (Port Health Officials, Customs Officials and Veterinary Officials) at the point of entry. 3. At the direction of the Health/Veterinary Officials at entry point, samples of imported milk/milk products may be taken and subjected to various tests as may be deemed necessary at the expense of the importer. Note that the process can only be started by an application from the importer and issue of a no-objection permit with these requirements, upon approval of the application by our relevant authorities, on a case-by- case basis. When more conditions such as risk analysis are considered, the same shall be required. 4. NO OBJECTION PERMIT TO IMPORT EGG AND EGG PRODUCTS MINISTRY OF LIVESTOCK DEVELOPMENT Te legrams: “VETLAB”, Kabete DEPARTMENT OF VETERINARY SERVICES, Telephone: 020 – 2067641 and 020-2700705 VETERINARY RESEARCH LABORATORIES, Fax: 020-2026212 PRIVATE BAG, E-mail: cvfokabete@yahoo.com, director@dvskabete.go.ke 00625 KANGEMI When replying, please quote: D a t e o f I s s u e : All correspondences should be addressed to: Valid Until: The Director of Veterinary Services Application No: Parcel by rail: Nairobi Station Requirements for Egg and Egg Products 1. (i) The Processing plant is approved and designated for Export by the highest Veterinary authorities of the country of origin and have a control/establishment number and are under constant supervision by the same authorities. (ix) That the processing, handling, packing, loading of the egg powder was done under the most proper hygiene conditions in accordance with the basic sanitary rules and regulations. (x) The egg powder does not contain foreign substances or chemical residues in concentrations injurious to human health. (xi) The poultry from which the egg powder was derived were drawn from regions or farms known to be free for at least 6 months from all the infectious and contagious diseases particularly Highly Pathogenic Avian Influenza, Fowl Plague and Newcastle Disease. (xii) The farm where the eggs originate has been tested and found to be free from Salmonella Enteritidis, and no case of vologenic Newcastle disease, Infectious bronchitis, Infectious laryngotrachcheitis, Avian encephalomyelitis, infectious bursal disease or chronic respiratory disease due to Mycoplasma gallisepticum or M.synoviae, Salmonellosis (including S.pullorum) has been diagnosed on the farm for atleast 3 months prior to exports. (xiii) The eggs from which egg powder was derived were subjected to thorough inspection by official Veterinarian and were unconditionally passed as sound, wholesome and fit for human consumption. (xiv) That poultry from which the eggs and egg powder was derived originated from the country of origin. 2. The egg powder shall be transported direct from the processing plant of the country of origin to Kenya. There shall be no trans-shipment. 3. The egg powder shall be transported from the country of origin to the importers stores by means that do not predispose the product to contamination. 4. Every consignment must be accompanied by a Veterinary health certificate, indicating the number of the designated processing plant the egg powder was processed, signed or endorsed by the veterinarian duly authorized by the Government Veterinary Authority of the exporting country giving details of the consignment. 5. Permits are issued valid for one consignment only and must be presented to the Veterinary Officer at the port of entry into Kenya. Note that the process can only be started by an application from the importer and issue of a no-objection permit with these requirements, upon approval of the application by our relevant authorities, on a case-by-case basis. When more conditions such as risk analysis are considered, the same shall be required. 5. IMPORT PERMIT FOR GM CONTAINING PRODUCTS Application Form for Import, Export and Transit of Genetically Modified Organisms 1. Name, address (including physical address) and Type of application (Tick as appropriate) contact details of the importer/exporter Import Export Applicant:  Transit 2. Contact details of the competent authority as applicable. 2.1 Importing /Destination country 2.2 Exporting country 3. Name, address and contact details of the supplier. 4. Country of origin 5. Expected date of import/export/ transit 6. Common name, scientific name, commercial name or 7. Port: unique identifier code of the genetically modified 7.1 Entry into Kenya organism. 7.2 Exit from Kenya 8. Evidence of approval of the genetically modified 9. Consent for import from the destination organism from the exporting country (Attach) country (in case of export or transit). 10. The intended use of the genetically modified organism 11. The quantity of the genetically modified in Kenya and what it was used for in the exporting country organism to be imported into Kenya 12. A summary of the risk assessment report 13. Methods and plans for safe handling, storage, transport and use, including packaging, labelling, documentation, disposal and contingency procedures. 14. Describe the emergency response plan in Kenya in the event of an accident with the genetically modified organisms Declaration by Applicant I, hereby declare that to the best of my knowledge and belief the particulars given in this application are true and correct. Declared by ____________________ Declarant Date, Nairobi
Posted: 18 February 2012

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